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Zoom Conferencing – Swansea University

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Zoom is a service that allows you to virtually meet other people online through video or audio-only calls. You can join these calls via laptops, tablets and mobile phones. The COVID pandemic has meant that ways of connecting online are more important than ever, with Zoom being an increasingly popular option for many young people.

In this blog we will cover:. One key thing to note, is that users must be at least 16 years old to have a Zoom account, however those without accounts can still join a Zoom call. To set up a Zoom video call, you will need to create a free Zoom account. You then sign in, either on the Zoom website or on the Zoom app that you can download to your device. For someone to join your meeting, they will need the Meeting ID an digit number and the Meeting Password.

Alternatively, you can send them the URL link for the meeting, which they just need to click. To join a Zoom call, you do not need to have a Zoom account or download the app — you simply need to follow the instructions above to join a meeting that someone has set up. You can input the Meeting ID and Password via the website or app, or simply click on the link that you have been sent.

Zoom also provides additional features to enhance your experience. For example, you have the option to share your screen, which allows everyone else in the meeting to see what is on your computer screen. You also have the option to mute your microphone, which can avoid people talking over each other. There is also the option to record your call. Callers can also place a raised hand icon next to their name, showing that they would like an opportunity to speak.

There is a chat function within Zoom which allows users to send a message to either the entire group within the call, or to direct message another user in private. Here are some tips for ensuring that your Zoom meetings are safe and secure:. It is also worth knowing that in the latest update of Zoom that the meeting host can now report a participant during a meeting.

The host is able to select which participants they would like to report, include any written details, and add attachments. This report is automatically sent to the Zoom Trust and Safety team to evaluate any misuse of the platform and block a user if necessary. As with any other form of online socialising, the behaviour of the users play a big part in how safe Zoom is. Cyberbullying, giving away personal information, inappropriate images or messages and peer pressure are universal issues that can pose a risk on any service.

Talk to your child about their internet use and take an interest in why and how they are going to use Zoom. You could frame this conversation around our Family Agreement to help set out boundaries and expectations, but also give them the confidence to talk to you about any issue they come across online, so that you can help. If anything worrying or upsetting happens to your child online, visit our Need Help? Manage cookies and help us deliver our services. By using our services, you agree to our use of cookies.

Always on. Cookies for additional functionality and increased website security. Privacy Policy. Home Guides and Resources What is… Zoom?

A guide for parents and carers. What is… Zoom? How Zoom works Things to know before letting your child use Zoom Additional features of Zoom Privacy and Security Other things to be aware of Top tips for parents and carers. There is a free version of the app, but paid alternatives are also available.

The free version allows you to have meetings of up to 40 minutes long for 3 or more callers unlimited duration for 1-on-1 meetings. Free users on the other hand can have group calls with up to participants.

How Zoom works — hosting meetings. Joining meetings. Things to know before letting your child use Zoom:. Get to know the safety settings beforehand. When choosing Zoom as the conferencing option for the first time in Google Calendar, you will be asked to log in:. You must scroll down to find Sign in with SSO. Do not choose the option to sign in with Google or enter your username and password.

Instead, enter york-ac-uk as the company domain. You can then sign-in using your University username and password. If you’re hosting a meeting, there are some settings you need to familiarise yourself with to prevent unwanted participants from disrupting your meeting.

Our Zoom Wiki page includes the following guides:. IT Services provide comprehensive guidance on how to get started with Zoom and FAQs on managing, securing and recording your Zoom meeting on our Zoom Guidance wiki login required.

You should take a look at the guidance provided on the wiki before contacting IT Support. Zoom provides comprehensive online guidance and daily webinars on weekdays :. Zoom have also written a blog post on preventing unwanted participants from disrupting your meeting:. See the below document for University guidance on recording meetings:. The University has contractual agreements with Zoom for secure and compliant data processing and storage.

This covers live meetings and the storage of recordings and chat transcripts on their cloud platform. The recording of meetings is subject to GDPR and existing departmental policies. Participants must be informed that they are being recorded and recordings must be managed in a manner compliant with GDPR.

For example:. It may not always be appropriate to record meetings, eg because of the sensitivity of the discussions or because individuals have objected to a recording taking place. Zoom has an optional feature called Attention Monitoring which enables meeting hosts to see when participants tab away from an active Zoom meeting i.

This feature will be disabled globally as participants are unlikely to realise that their behaviour is being monitored. If you are experiencing a fault with Zoom please submit a support ticket.

If you wish to give us general feedback on this service, please see our Feedback page for ways to get in touch. If you wish to make a complaint, please see our complaints procedure.

IT Services University. Video conferencing: Zoom Zoom is a web-based video conferencing tool that allows users to meet online. Optional features If you need to host meetings for more than participants IT Services can enable the following feature on a case by case basis: Webinars for up to , , , , or participants Meetings for up to or participants If you require these features please submit a request using this form. Select Sign in with SSO. Type in york-ac-uk as the company domain and press Continue.

After a browser window has opened, sign in with your University username and password.

 
 

How do i host a zoom meeting uk – how do i host a zoom meeting uk:.How to Host a Zoom Meeting: Set Up, Invite, Claim Host, & More

 
Jun 04,  · If you’re hosting a Zoom video meeting on your PC, make sure your webcam and computer speakers are fully functional. 1. The first thing to do is to visit the Zoom website on your PC’s browser. 2. SIGN UP: Once the Zoom home page displays, go ahead and click on the “SIGNUP, IT’S FREE” button at the top-right corner of the homepage to create an account. Oct 28,  · To start a meeting as the host from an H or SIP device, you will need to include the host key in the dial string. You can find your host key at Learn more about host key. H Call out from the device using one of the following dial strings: Meetings without a passcode: [IP Address]##[Meeting ID]###[Host Key]. How do I set up a Zoom meeting? Step 1: Download Zoom If you would like to host a Zoom meeting on your laptop or PC, go to and install Zoom on your computer. To download Zoom on your iPad or phone, you can do this from the App store. Please note: You only need to download the app or install the programme if you are hosting the meeting .

 

How do i host a zoom meeting uk – how do i host a zoom meeting uk:

 
Jun 04,  · If you’re hosting a Zoom video meeting on your PC, make sure your webcam and computer speakers are fully functional. 1. The first thing to do is to visit the Zoom website on your PC’s browser. 2. SIGN UP: Once the Zoom home page displays, go ahead and click on the “SIGNUP, IT’S FREE” button at the top-right corner of the homepage to create an account. Step 4. Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite. Click the Copy invitation button, then paste the message into an email to the participants you wish to invite. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. How do I set up a Zoom meeting? Step 1: Download Zoom If you would like to host a Zoom meeting on your laptop or PC, go to and install Zoom on your computer. To download Zoom on your iPad or phone, you can do this from the App store. Please note: You only need to download the app or install the programme if you are hosting the meeting .