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How to use Zoom: 10 tips and tricks for better video meetings – What can you do in a Zoom meeting?

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You can schedule a Zoom meeting on the website, desktop app, or mobile app. · As you set up your Zoom meeting, you can customize the time, date. 1. Click on “Meetings” in your Zoom app · 2. Hit the + symbol to schedule a new meeting. · 3. Give your meeting a name [1] and then set it to be a recurring.
 
 

 

– How to create a zoom meeting link and invite others – how to create a zoom meeting link and invite o

 
Zoom will automatically generate a passcode of random numbers or letters, but you can change it to something that’s easier to remember.

 
 

Creating and Sharing a Zoom Link – CTE Resources.

 
 

You can get that information from a report once the meeting is finished. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report. Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call.

For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app.

Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions. If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app.

Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily.

Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said. When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide.

With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.

One convenience of the cloud option is that people can stream the video in a web browser once it’s ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen.

In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone.

Be sure to explore Zoom’s settings at least a few minutes before recording a call. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it.

If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees’ video or audio, it’s common courtesy—and in some places a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever’s on their screen to everyone else on the call.

Annotation tools let all the meeting participants draw and highlight what’s on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate. A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth.

The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other. Whatever your circumstances, you can start a Zoom call and have more than one person be in charge.

To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings. Click Schedule in the top-right corner. This will open a form where you can fill out the meeting topic and description, as well as set the date and time. You’ll also have the option to schedule it as a recurring meeting. Edit all of the details and when you’re done, scroll to the bottom and click the Save button.

On the next page, you have the option to add the meeting to your Google Calendar, Outlook Calendar, or Yahoo Calendar. Or, you can copy the invitation link and share it with your guests. Open the Zoom desktop app on your computer and sign in, if you’re not already. On the Home tab , click the Schedule button. Choose your Video , Calendar , and Security settings. In the Advanced Options section, you can choose additional settings, like muting participants as soon as they enter the meeting.

Click the blue Save button when you’re done. Your scheduled meetings will appear on the right side of the Home tab. You can also view your scheduled meetings in the Meetings tab of the app. Enter the meeting name and set the date and time.

Tap Save in the top-right corner when you’re done. See how Kipwise helps you build a team wiki, together with a team process. Create structured and visually appealing content easily. Knowledge that delivers to you automatically, no need to search. Use Cases. Employee Onboarding. Equip new hires with the essential knowledge they need to succeed in their roles.

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Sign in Start Free Trial Go to app. Back to Blog Home. Remote work. Tools and tips. Share on Facebook. Share on Twitter. Share on Linkedin. Share on Email. Looking for tips and tricks on how to use Zoom? Tips for scheduling and hosting Zoom meetings 1. Time Zone – leave in Brisbane time. Tick ‘Recurring meeting’ to make this a regular meeting.

Registration – tick ‘Required if registration is required. Template – leave blank. Security Tick ‘Passcode’ to set a password for the meeting, and then enter a password. Tick ‘Waiting Room’ to allow participants to join a waiting room before joining the meeting. Tick ‘Require authentication to join’ to restrict access to the Zoom meeting to UQ users only. To allow specific external Zoom accounts to join the meeting, select ‘Add’ next to ‘Authentication exception’, enter the person’s name and email address they are registered with Zoom and click ‘Save’.

Video Choose whether hosts or participants video will start automatically when the meeting begins. Audio Leave ‘Both’ selected. Options Tick ‘Allow participants to join anytime’ to allow meeting participants to join anytime before the host arrives at a Zoom meeting. To enable the ‘Breakout Room’ feature for your meeting, tick ‘Breakout Room pre-assign’.

You can then use the available options to create multiple rooms and pre-assign participants via their email address. To record the meeting as soon as it is started, tick ‘Automatically record meeting’. Choose ‘On the local computer’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server.

This will generate an ICS file, which you can open in Outlook to create an Outlook meeting invitation. Outlook To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook plugin installed , then watch the video guide: Watch: How to schedule a Zoom meeting through Outlook.

Schedule a new meeting with registration Follow the instructions to schedule a meeting through the UQ Zoom web interface. Manual approval : anyone who registers will need to be approved by the host before they receive information on how to join the meeting.

You can also choose to make these questions required, so participants are forced to provide an answer before submitting their registration. Inviting participants to an active Zoom meeting As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting.

Through the invitation menu, you can choose to: Invite UQ participants via the Zoom desktop app Select the ‘Contacts’ tab. Enter a participant’s name, or choose from the list of UQ Zoom users. Select ‘Invite’. Choose an email service to automatically generate an invitation email. This will create a draft email.